Staff Accountant

The staff accountant has responsibilities for payroll, accounts payable, cash receipts, general ledger entries, and intermediate level reconciliations.


Payroll – This position will have responsibilities for payroll and time & attendance including:

  • Own all aspects of time and attendance including timecard submission and approval, time and attendance corrections and all holiday and float time management
  • Calculate and enter changes to employee pay in ADP including merit increases, pay changes and other various compensation pay outs as communicated and documented by the HR Team;
  • Calculate final pay checks and accrued vacation hour payouts at employee termination
  • Reconcile/audit the benefits, time off accruals and any other aspect of payroll that may need to be audited or reconciled throughout the year;
  • Manage closing of payroll each pay period including downloading and saving payroll reports
  • Maintain a knowledge of ADP as applicable to payroll management and reporting and grow into the lead on all time and attendance management;

Accounts Payable – This position will be responsible for various tasks throughout accounts payable including:

  • Set up and maintain the AP system
  • Process invoices and employee expense reports for payment on a weekly basis
  • Coordinate processing and distribution of checks
  • Enter all EFT/ACH payments in the Microsoft Dynamics Great Plains (GP) system
  • Accrue for known and expected expenses
  • Reconcile open vendor payables on a monthly basis
  • Update and maintain accounts payable and purchasing procedures and policies to maintain controls, efficiencies, and accuracy
  • Maintain all accounts payable records
  • Effectively communicate accounts payable deadlines, updates, and changes as necessary to the agency
  • Verify client address in regards to return mail
  • Update cash flow daily

Accounts Receivable/Cash Receipts – The Staff Accountant will process deposits and cash receipts including:

  • Process daily deposits via remote deposit into the appropriate bank account
  • Review Mail, EFT, and credit card deposits in bank and update remittances
  • Download and print remittance advices from electronic clearinghouse
  • Enter and post cash receipt payments into the Electronic Health Record system
  • Review and reconcile credit card information and transactions providing development with their portion of backups for cash receipts
  • Ensure all cash deposits are entered into GP
  • Assist with daily benefit letters and monthly invoice mailings
  • Other accounts receivable tasks as assigned

General Ledger Maintenance – At the end of each month, the Staff Accountant will work with the Accounting Supervisor and Finance Director to maintain the general ledger including:

  • Create and enter recurring journal entries each month end
  • Reconcile balance sheet accounts as assigned
  • Coordinate and manage filing of month-end transactions and reconciliations
  • Provide ledger information to the Finance Director as needed
  • Responsible for the life cycle of retention

Teamwork and Collaboration – The Staff Accountant is expected to work as part of the Finance team as well as collaborate with teams across the agency, including:

  • Attend and participate in Finance and Payroll team meetings and other agency meetings as necessary
  • Serve as a backup support for the Accounting Supervisor
  • Perform team projects as needed

Professional Development – Each staff member at Washburn Center is responsible for their own professional development. The Staff Accountant will:

  • Stay up-to-date on current accounting and finance trends and best practices through various forms of training and information sources
  • Be aware of other ways to develop skills and knowledge pertaining to the position including non-profit operations and finance management


A bachelor’s degree in accounting or related field, or a combination of an Associate’s degree with at least 2-4 years of experience is requried. Candidates must have experience working with Generally Accepted Accounting Practices (GAAP) and statements set by the Financial Accounting Standards Board (FASB). An intermediate to advance level in Microsoft Excel is required. Experience with non-profit, mental health, or health services organizations and account is a plus. Experience using the ADP payroll and human resources system as well as Great Plains and related reporting software would also be beneficial in this role.

Strong candidates will have knowledge and experience with monthly accounting cycles and procedures. Must have high level of ethics and integrity as well as the ability to maintain confidential information. Applicants to this position should be able to work independently and to proactively take initiative and follow through on tasks to completion. Must have excellent analytical and problem solving skills, high level of attention to detail, and the ability to prioritize and manage multiple tasks with conflicting deadlines.

Washburn Center for Children is an EEO/AA employer: women, minorities, people with disabilities, and veterans are encouraged to apply. We are committed to the ongoing process of creating an inclusive environment that celebrates, honors and respects the seen and unseen diversity of all individuals, groups and families.